Privacy Policy.

1. Who We Are

Artemis Recruits is a boutique engineering recruitment firm operating across the United States, United Kingdom, and Australia. References to "we", "us", or "our" in this policy refer to Artemis Recruits. Our website is artemisrecruits.com.

We are committed to protecting your personal information and being transparent about how we use it. This Privacy Policy explains what data we collect, why we collect it, and how we handle it.

2. What Personal Data We Collect

We collect personal information you provide directly when you interact with us through our website or our services. This may include:

• Name, email address, phone number, and job title
• Company name and company size
• LinkedIn profile URL and professional background information
• CV or resume content and work history
• Salary expectations and career preferences
• Communication history with our team

We may also collect limited technical data automatically when you visit our website, including IP address, browser type, referring URLs, and pages visited. This data is used solely to improve our website and is not used to identify individuals.

3. How We Collect Your Data

We collect your personal data through the following channels:

• Contact forms and enquiry submissions on our website
• Talent network and candidate registration forms
• Salary guide and resource download requests
• Newsletter subscriptions
• Direct email, phone, or LinkedIn communications with our team
• Referrals from other engineers or companies in our network

4. How We Use Your Data

We use your personal data for the following purposes:

• To respond to your enquiries and provide our recruitment services
• To match engineering candidates with relevant job opportunities
• To contact you about roles that match your experience and preferences
• To send hiring resources, salary guides, and market intelligence you have requested
• To send our newsletter if you have subscribed (you can unsubscribe at any time)
• To improve our website and services
• To comply with our legal and regulatory obligations

5. Sharing Your Data

We may share your personal data in the following limited circumstances:

• Client companies: Candidate data is shared with potential employers only with your explicit prior consent, and only for roles you have expressed interest in.
• Service providers: We work with trusted third-party providers (such as CRM platforms, email services, and scheduling tools) who process data on our behalf under strict confidentiality agreements.
• Legal compliance: We may disclose data if required to do so by law or in response to valid requests by public authorities.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law.

6. Data Retention

We retain your personal data for as long as is necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

• Active candidate profiles are retained for up to 3 years from last contact
• Placed candidates are retained for up to 5 years for reference purposes
• Client contact data is retained for the duration of our business relationship plus 3 years
• Website enquiries are retained for 2 years

You may request deletion of your data at any time. See Section 8 for details on how to exercise your rights.

7. Data Security

We have implemented appropriate technical and organisational security measures designed to protect your personal information against accidental loss, unauthorised access, use, alteration, and disclosure.

We limit access to your personal data to those employees, agents, and third parties who have a business need to know. They will only process your personal data on our instructions and are subject to a duty of confidentiality.

While we use commercially reasonable efforts to protect your data, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security.

8. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

• Right to access: Request a copy of the personal data we hold about you
• Right to rectification: Request correction of inaccurate or incomplete data
• Right to erasure: Request deletion of your personal data ("right to be forgotten")
• Right to restriction: Request that we restrict the processing of your data
• Right to data portability: Request transfer of your data in a machine-readable format
• Right to object: Object to our processing of your data in certain circumstances
• Right to withdraw consent: Withdraw consent at any time where processing is based on consent

To exercise any of these rights, please contact us at hello@artemisrecruits.com. We will respond to your request within 30 days.

9. Cookies

Our website uses cookies to improve your browsing experience. Cookies are small text files stored on your device. We use essential cookies required for the site to function, and analytics cookies to understand how visitors use our website.

You can control and manage cookies through your browser settings. For full details on how we use cookies, please see our Cookie Policy.

10. Third-Party Links

Our website may contain links to third-party websites, including our LinkedIn company page and Google Calendar booking tool. We are not responsible for the privacy practices of those websites and encourage you to review their privacy policies when visiting them.

11. International Data Transfers

We operate across the US, UK, and Australia. If you are located in one jurisdiction and we transfer your data to another, we ensure appropriate safeguards are in place in accordance with applicable data protection law.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the updated policy on this page with a revised date. We encourage you to review this policy periodically.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: